Name and contact information. We collect your first, middle and last name, and (if available) name prefixes and suffixes (based on your Philippine Statistics Office birth certificate), email address, postal and mailing address, phone and mobile number/s, and other similar contact information.
Credentials. We collect student numbers, passwords, password hints, and similar security information used for authentication and account access.
Demographic data. We collect data about you such as your date of birth, age, sex, country, religion, written and spoken language/s, and occupation (if applicable).
Payment data. We collect data necessary to process your payment if you pay fees online, such as your payment instrument number (such as a reference number), and the security code associated with your payment instrument. The University uses LANDBANK's Electronic Payment System for its PUP Online Payment. LANDBANK collects data necessary to process your payment, such as your payment instrument number (such as a ATM number), and the security code associated with your payment instrument.
Device and Usage data. We collect data about your device and how you and your device interact with our Services. For example, we collect:
Third-party technologies. Third-party apps/services, such as Facebook, Twitter, YouTube, Office 365, etc., may collect data about your interests and favorites. In addition to those you explicitly provide, your interests and favorites may also be inferred or derived from other data they collect. Third-party apps/services may collect data about your contacts and relationships if you use their services to manage contacts, or to communicate or interact with other people or organizations. As such, you must read their terms and privacy statement.
Office 365. The University uses Office 365 for its PUP WebMail service. Office 365 collects the content of your files and communications when necessary to provide you with the products you use. For example, if you receive an email using Outlook or Exchange Online, Office 365 needs to collect the content of that email to deliver it to your inbox, display it to you, enable you to reply to it, and store it for you until you choose to delete it. Examples of this data include: the content of your documents, photos, music, or videos you upload to a Office 365 service such as OneDrive, as well as the content of your communications sent or received using Office 365 products such as Office 365, Outlook.com or Skype, including
Content. We also collect the content of messages you send to us, such as feedback and reviews you write, or questions and information you provide for technical support. When you contact us, such as for technical support, messages during sessions with our offices and/or employees may be monitored and recorded.
Physical appearance. If you enter the University premises or other facilities, your image may be captured by our security cameras. Furthermore, your recent photo may be required when registering for an entrance test or exam, and when applying for a PUP ID.
Providing and improving our Services. We use data to provide and improve the Services we offer and perform essential HEI operations. This includes operating the Services, maintaining and improving the performance of the Services, including developing new features, research, and providing technical support. Examples of such uses include the following.
Communications. We use data we collect to deliver and personalize our communication with you. For example, we may contact you by email or other means to inform or remind you of announcements and advisories that are specific to user types (student, alumni, applicant, faculty and/or employee), let you know when updates in the Services are available, update you or inquire about a technical support or repair request, invite you to participate in PUP Online Survey, or tell you that you need to take action to keep your account secured and active. Furthermore, you can sign up for email subscriptions from the University's official social media channels (Facebook, Twitter, YouTube, etc.) and choose whether you wish to receive
communications from PUP's social media channels.
Advertising. Some of our Services are supported by advertising. We share the data we collect with third parties such as Office 365 (PUP WebMail), and social media channels (Facebook, Twitter, YouTube, etc.) so that they can select and deliver some of the ads you see on their sites and apps, as well as other sites and apps serviced by these solution providers. The ads that you see may be selected based on your current location, search query, or the content you are viewing. Other ads are targeted based on your likely interests or other information learned about you over time using demographic data, search queries, interests and favorites, usage data from our own sites and apps and the sites and apps of their advertisers
and partners, and location data - which they refer to as "interest-based advertising" in this statement. To provide interest-based advertising, they combine cookies placed on your device using information that they may collect (such as IP address) when your browser interacts with their websites. If you opt out of receiving interest-based advertising, data associated with these cookies will not be used. PUP and third-party technologies used in our Services does not use what you say in email, chat, video calls or voice mail, or your documents, photos or other personal files to target ads to you. You can opt out of receiving interest-based advertising from third parties by visiting their Website.
PUP Student Information System (PUP SIS). If you are currently enrolled and have an active account in the PUP SIS, you can always go to the PUP Office of the University Registrar or PUP Branch/Campus Registrar to have your personal information updated. As such, you are required to present your PUP ID and required supporting documents.
PUP Human Resource Information System (PUP HRIS). If you are currently employed, you can always go to the PUP HRIS 201 module to have your personal information updated. All changes made will undergo validation and approval from your supervisor and the PUP Human Resource Management Department (PUP HRMD). As such, you are required to present your PUP ID and required supporting documents.
PUP Online Document Request System (PUP ODRS). If you have an active account in the PUP ODRS, you can always go to the PUP ODRS profile module to have your personal information updated.
PUP iApply. If you registered online for an entrance test/exam of the University, (for PUP Sta. Mesa, Manila) you can always go to the PUP ICT Office Helpdesk or (for PUP Branches and Campuses) go to the PUP Office of the Branch/Campus Registrar and Admissions to have your personal information updated. As such, you are required to present a valid ID (school ID or any government-issued ID) and required supporting documents.
Third-party product and services
How to Control Cookies
Additional privacy controls that can impact cookies, including the Tracking Protection feature of Web browsers, are described in the Accessing Your Personal Data section of this privacy statement.
Web Beacons and Analytics Services
Other Similar Technologies
Local Shared Objects or "Flash cookies." Third-party providers that utilizes Adobe Flash technologies use Local Shared Objects or "Flash cookies" to store data on your device. To manage or block Flash cookies, go to .
Creating and using your user account. When we create your work or school account, you will be asked for certain personal data and required documents as proof of your current status in PUP (currently employed or enrolled), and a unique ID number will be generated to identify your account and associated information. Services require a real and complete name. Some data in your user account, such as your display name, email address and phone number, can be used to assist others find and connect with you within the Services. For example, people who know your display name, email address or phone number can use it to search for you on Office 365 and send you an invite to connect with them. Note that when you are using your
work or school email address, the University manages that account.
Signing in. When you sign into the Services, we create a record of your sign-in, which includes the date and time, information about the Service you signed into, your sign-in name, the unique number assigned to your account, a unique identifier assigned to your device, your IP address, your operating system and Web browser version.
Signing into Office 365. Signing into Office 365 using your account enables personalization, provides seamless and consistent experiences across products and devices, permits you to access and use cloud data storage, allows you to make payments using payment instruments stored in your Office 365 account, and enables other enhanced features and settings. When you sign into your account, you will stay signed in until you sign out. If you add your Office 365 account to a Windows device (version 8 or higher), Windows will automatically sign you into products that use Office 365 account that you access on that device. When you are signed in, some products will display your name or username and your profile photo (if you
have added one to your profile) as part of your use of Office 365 products, including in your communications, social interactions and public posts.
Signing into third-party services. If you sign into a third-party service using your work or school account, you will be asked to consent to share the account data required by that service. The third-party will also receive the version number assigned to your user account (a new version number is assigned each time you change your sign-in data); and whether your account has been deactivated. If you have consented to share your profile data, the third-party service may display your name or username and your profile photo (if you have added one to your profile) when you are signed in to that third-party service. If you chose to make payments to third-party merchants using your user account, Office 365 will pass to the
third-party information stored in your Office 365 account necessary to process your payment and fulfill your order (such as name, credit card number, billing and shipping addresses, and relevant contact information). The third-party can use or share the data it receives when you sign in or make a purchase according to its own practices and policies. You should carefully review the privacy statement for each third-party service you sign into and each merchant you purchase from to determine how it will use the data it collects.
Connecting your work or school account to your social network accounts. You may connect your work or school account to your accounts on social networks such as Facebook, Twitter, or LinkedIn in order to access data from those social networks from within the Services. If you choose to do so, Office 365 will store data about your social network accounts on their servers so that they can display updated data from your social network account.
PUP Online Services Privacy StatementPolytechnic University of the PhilippinesInformation and Communications Technology Office
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